{"id":12530,"date":"2019-01-29T16:01:59","date_gmt":"2019-01-29T22:01:59","guid":{"rendered":"https:\/\/www.vanderbilt.edu\/studentcenters\/?page_id=12530"},"modified":"2026-03-05T15:28:19","modified_gmt":"2026-03-05T21:28:19","slug":"faq","status":"publish","type":"page","link":"https:\/\/www.vanderbilt.edu\/studentcenters\/faq\/","title":{"rendered":"FAQs"},"content":{"rendered":"<h2><b>Student Centers Event Space FAQs<\/b><\/h2>\n\n\n<!-- NEW ACCORDION * AID 1675-->\n\n<div class=\"panel-group VUaccordion_1675\" id=\"accordion\" role=\"tablist\" aria-multiselectable=\"true\">\n\n<!-- NEW PANEL ITEM * ID 9493-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9493\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9493\" aria-expanded=\"true\" aria-controls=\"item9493\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What spaces are considered Student Centers spaces?<\/a><\/h4><\/div><div id=\"item9493\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9493\"><div class=\"panel-body\"><ul>\r\n\t<li>Alumni Hall<\/li>\r\n\t<li>Commons Center<\/li>\r\n\t<li>Kissam Center<\/li>\r\n\t<li>Sarratt|Rand Student Center&nbsp;<\/li>\r\n\t<li>Student Life Center<\/li>\r\n\t<li>Benton Chapel<\/li>\r\n\t<li>Engineering and Science Building | The Wondry<\/li>\r\n\t<li>Some Meeting Rooms in Residential Colleges<\/li>\r\n\t<li>Community Event Space&nbsp;<\/li>\r\n\t<li>Leadership and Service Space&nbsp;<\/li>\r\n\t<li>Multicultural Community Space<\/li>\r\n<\/ul><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9493 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9494-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9494\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9494\" aria-expanded=\"true\" aria-controls=\"item9494\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What specifically is included in standard use?<\/a><\/h4><\/div><div id=\"item9494\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9494\"><div class=\"panel-body\"><ul>\r\n\t<li>Setup\/Teardown of In-House Equipment<\/li>\r\n\t<li>Standard In-House Equipment (tables\/chairs)<\/li>\r\n\t<li>Ballroom includes Dance Floor\/Stage<\/li>\r\n\t<li>Built in AV (LCD TV or Projector\/Screen)<\/li>\r\n\t<li>Lectern\/Podium Mic (in some spaces)<\/li>\r\n\t<li>(1) A\/V technician when needed or required<\/li>\r\n\t<li>(1) Handheld or Lapel Microphone<\/li>\r\n\t<li>Basic Housekeeping<\/li>\r\n<\/ul><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9494 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9495-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9495\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9495\" aria-expanded=\"true\" aria-controls=\"item9495\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if my event is an outdoor space?<\/a><\/h4><\/div><div id=\"item9495\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9495\"><div class=\"panel-body\"><p>Any charges from Plant Operations for groundskeeping, electrical, or move crew would be applicable, including tables, chairs, stages, tents, and sound equipment.&nbsp;If an AV technician is needed for an outdoor event, charges would apply.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9495 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9496-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9496\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9496\" aria-expanded=\"true\" aria-controls=\"item9496\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Will I be charged to rent a sound system from Sarratt or Commons?<\/a><\/h4><\/div><div id=\"item9496\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9496\"><div class=\"panel-body\"><p>Yes, there is a $50 charge to rent the sound system.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9496 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9497-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9497\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9497\" aria-expanded=\"true\" aria-controls=\"item9497\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if our group is using a space for longer than 8 hours (or overnight) or requires extra load in time?<\/a><\/h4><\/div><div id=\"item9497\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9497\"><div class=\"panel-body\"><p>Additional housekeeping fees will apply for events that are overnight or extend longer than 8 hours. Additional fees may apply for extra load in time.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9497 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9498-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9498\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9498\" aria-expanded=\"true\" aria-controls=\"item9498\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if my setup request uses more equipment than what is included?<\/a><\/h4><\/div><div id=\"item9498\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9498\"><div class=\"panel-body\"><p>If your setup&nbsp;requirements involve equipment that needs to be rented from outside vendors, there will be extra charges. Tablecloths are an additional charge.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9498 -->\n\n\n<\/div><!-- END ACCORDION * AID 9498 -->\n\n\n<h2><strong>Equipment &amp; Audio\/Visual Rentals<\/strong><\/h2>\n<p>A variety of equipment is available to rent in the 天美传媒官网 Student Centers. Equipment must remain in the building and may not be rented for use outside of the Student Centers (exceptions do apply, please contact Student Centers for more information).<\/p>\n\n\n<!-- NEW ACCORDION * AID 1676-->\n\n<div class=\"panel-group VUaccordion_1676\" id=\"accordion\" role=\"tablist\" aria-multiselectable=\"true\">\n\n<!-- NEW PANEL ITEM * ID 9499-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9499\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9499\" aria-expanded=\"true\" aria-controls=\"item9499\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What is included with a Standard Technician?<\/a><\/h4><\/div><div id=\"item9499\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9499\"><div class=\"panel-body\"><p>Standard Technician includes setup of basic lighting stage wash, assistance to hook up the client&rsquo;s laptop to the projection system, and basic audio level adjustments of podium mic and laptop audio. Additional technical services such as specialty lighting, live streaming, multi-camera\/computer video production, and large-scale audio require a consultation for pricing.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9499 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9500-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9500\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9500\" aria-expanded=\"true\" aria-controls=\"item9500\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if my event requires an additional AV technician?<\/a><\/h4><\/div><div id=\"item9500\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9500\"><div class=\"panel-body\"><p>One AV technician is included. During the pre-planning process, the Production Services department will discuss with you appropriate staffing needs.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9500 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9501-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9501\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9501\" aria-expanded=\"true\" aria-controls=\"item9501\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if my performance in a Student Center Facility requires additional rehearsals, is the AV technician included?<\/a><\/h4><\/div><div id=\"item9501\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9501\"><div class=\"panel-body\"><p>A single technician is included for your performance day and three rehearsals. Additional rehearsals or performances will be an additional charge.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9501 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9502-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9502\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9502\" aria-expanded=\"true\" aria-controls=\"item9502\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if my event is in Langford Auditorium?<\/a><\/h4><\/div><div id=\"item9502\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9502\"><div class=\"panel-body\"><p>Langford is a VUMC space and all charges would be applicable, including support from all AV technicians and equipment beginning on day one.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9502 -->\n\n\n<\/div><!-- END ACCORDION * AID 9502 -->\n\n\n<h2><strong>Student Organizations &#8211; Performing Arts Groups<\/strong><\/h2>\n\n\n<!-- NEW ACCORDION * AID 1677-->\n\n<div class=\"panel-group VUaccordion_1677\" id=\"accordion\" role=\"tablist\" aria-multiselectable=\"true\">\n\n<!-- NEW PANEL ITEM * ID 9503-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9503\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9503\" aria-expanded=\"true\" aria-controls=\"item9503\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if I need more equipment than the Basic Package?<\/a><\/h4><\/div><div id=\"item9503\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9503\"><div class=\"panel-body\"><p>All student groups will be charged a flat rate of $350 per reservation <strong><em>per day<\/em><\/strong> for the use of <strong><em>any<\/em><\/strong> production equipment in the space. The technology must be requested in the Virtual EMS reservation or outlined in the Performance Technical Sheet. Production Services will review each request to confirm availability and has the right to decline any technology request not in inventory during a specific date. The EMS confirmation will include the equipment requested and serve as the official documentation. The group will receive an updated confirmation at least 8 weeks prior to the event.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9503 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9504-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9504\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9504\" aria-expanded=\"true\" aria-controls=\"item9504\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Does the equipment flat rate include a technician?<\/a><\/h4><\/div><div id=\"item9504\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9504\"><div class=\"panel-body\"><p>The equipment flat rate is <strong>separate <\/strong>from any technician pricing. One technician is included in the package. The Production Services team will review each request and decide if additional technicians are required for an event. The technician rate is $60\/hr @ 3 hour minimum per day.<\/p>\r\n\r\n<p>Examples of event requests that require an additional technician(s) for setup only or duration of the event.<\/p>\r\n\r\n<ul>\r\n\t<li>Large-scale wireless microphones<\/li>\r\n\t<li>Orchestra and band pit<\/li>\r\n\t<li>Lighting Cues<\/li>\r\n\t<li>Spotlights<\/li>\r\n\t<li>Video playback<\/li>\r\n\t<li>Camera Recording<\/li>\r\n<\/ul>\r\n\r\n<p><strong>*IMPORTANT<\/strong>: Groups do not decide if additional technicians are added to an event. This is at the sole discretion of Production Services. If the budget does not allow for additional technicians, the equipment associated with the technician will be removed from the reservation. For example, if the group did not budget for a lighting technician there will be no lighting cues or spotlights during the event.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9504 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9505-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9505\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9505\" aria-expanded=\"true\" aria-controls=\"item9505\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Are technicians required to take breaks?<\/a><\/h4><\/div><div id=\"item9505\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9505\"><div class=\"panel-body\"><p>By law, technicians are required to take a 30-minute break after every <strong>6 hours <\/strong>of work. Please ensure this time is built into the rehearsal and event schedule.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9505 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9506-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9506\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9506\" aria-expanded=\"true\" aria-controls=\"item9506\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Are there any production costs for booking outdoor events?<\/a><\/h4><\/div><div id=\"item9506\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9506\"><div class=\"panel-body\"><p>The same guidelines apply to indoor events. Due to the physical nature of setting up outdoor events, we will staff <strong><em>at least<\/em><\/strong> one technician in addition to the package technician.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9506 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9507-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9507\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9507\" aria-expanded=\"true\" aria-controls=\"item9507\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if the event is multiple days?<\/a><\/h4><\/div><div id=\"item9507\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9507\"><div class=\"panel-body\"><p>The $350 production flat fee is per day. The flat fee will apply for a max of <em>four<\/em> days for a multi-day event. The rate for additional technicians is $60\/hr @ 3-hour minimum per day.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9507 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9508-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9508\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9508\" aria-expanded=\"true\" aria-controls=\"item9508\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What is considered a performance space with production equipment?<\/a><\/h4><\/div><div id=\"item9508\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9508\"><div class=\"panel-body\"><p>The Cinema, Rothschild Blackbox, and Langford (VUMC) are considered performance spaces because of the fixed seating. The Ballroom can also be considered a performance space because of its capacity and flexibility.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9508 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9509-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9509\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9509\" aria-expanded=\"true\" aria-controls=\"item9509\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>How do I book the Rothschild Blackbox Theater?<\/a><\/h4><\/div><div id=\"item9509\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9509\"><div class=\"panel-body\"><p>Rothschild Blackbox Theater is <strong><em>not<\/em><\/strong> reservable in Virtual EMS. A group must contact Student Centers to reserve this space. The group will be required to complete the Performance Technical Sheet <strong>before<\/strong> the confirmation is complete. Preference will be given to performance groups.<\/p>\r\n\r\n<p>Contact&nbsp;<a href=\"mailto:eventservices@vanderbilt.edu\">eventservices@vanderbilt.edu<\/a>&nbsp;if you&#39;d like more information on reserving the Blackbox Theater<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9509 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9510-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9510\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9510\" aria-expanded=\"true\" aria-controls=\"item9510\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What is the process for booking Langford?<\/a><\/h4><\/div><div id=\"item9510\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9510\"><div class=\"panel-body\"><p>The VUMC Media Specialist at Langford Auditorium is responsible for reserving the <strong><em>space only<\/em><\/strong><em>,<strong> not technicians<\/strong><\/em>. Student Centers\/Production Services is <strong><em>not <\/em><\/strong>responsible for reserving space at Langford. The Media Specialist will pass along the event dates, times, and contact information to Student Centers. We will reserve the audio and lighting technicians, and additional equipment and forward a confirmation with charges.<\/p>\r\n\r\n<p>Contact Caroline Morris, Media Specialist, VUMC&nbsp;<a href=\"mailto:Caroline.morris@vumc.org\">Caroline.morris@vumc.org<\/a>&nbsp;for more information<\/p>\r\n\r\n<p>Reservation Link:&nbsp;<a href=\"https:\/\/nam04.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.vumc.org%2Flangford-auditorium%2Fpeople%2Ftest-0&amp;data=05%7C01%7Cjonathan.spencer%40Vanderbilt.Edu%7Cd4035c6d24af4a4bfb9608dae2aa097a%7Cba5a7f39e3be4ab3b45067fa80faecad%7C0%7C0%7C638071517171727691%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=nq%2BpVML5o3biw3tRnGQHmJaOqmGbIIu5L6lH9YKUsVU%3D&amp;reserved=0\">https:\/\/www.vumc.org\/langford-auditorium\/people\/test-0<\/a><\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9510 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9511-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9511\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9511\" aria-expanded=\"true\" aria-controls=\"item9511\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What is included with a Langford reservation?<\/a><\/h4><\/div><div id=\"item9511\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9511\"><div class=\"panel-body\"><p>The pricing for Langford includes the use of <strong>all <em>in-house<\/em><\/strong> audio, lighting, and video projection equipment in the main auditorium. Streaming requests are separate and require additional approval. The rental also includes the lobby, auditorium, green room, dressing rooms, bathrooms, and refreshment center (fridge and sink). Last, the Media Specialist serves as the House Manager for each event to ensure the safety and proper usage of the facility.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9511 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9512-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9512\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9512\" aria-expanded=\"true\" aria-controls=\"item9512\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if I need more wireless mics for my Langford event?<\/a><\/h4><\/div><div id=\"item9512\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9512\"><div class=\"panel-body\"><p>Langford has <strong>ten<\/strong> combo lavalier\/handheld wireless mic kits that are included in the space rental. If additional units or equipment is required, Production Services will provide the units and the $350 flat fee will apply.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9512 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9513-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9513\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9513\" aria-expanded=\"true\" aria-controls=\"item9513\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What if I need headset mics for my Langford event?<\/a><\/h4><\/div><div id=\"item9513\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9513\"><div class=\"panel-body\"><p>Please ensure this is listed in the Performance Technical sheet or production meeting. There is <strong><em>not&nbsp;<\/em><\/strong>additional charge for headset mics. However, it is first come-first serve.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9513 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9514-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9514\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9514\" aria-expanded=\"true\" aria-controls=\"item9514\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>What is the cost for an additional technician at Langford?<\/a><\/h4><\/div><div id=\"item9514\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9514\"><div class=\"panel-body\"><p>As stated above, the technician rate is $60\/hr @ 3-hour minimum per day. Remember, Langford does <strong><em>not <\/em><\/strong>provide technicians. This rate is billed by Students Centers. Langford will send over the confirmation (date, times, contact) and Production Services will forward a confirmation of charges.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9514 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9515-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9515\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9515\" aria-expanded=\"true\" aria-controls=\"item9515\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Can I provide my own technician? (THIS APPLIES TO ANY SPACE)<\/a><\/h4><\/div><div id=\"item9515\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9515\"><div class=\"panel-body\"><p>Each group is allowed to provide one technician (lighting or audio) and is subject to the approval of the Media Specialist or Production Services team. Student Centers will provide the other technician(s).<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9515 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9516-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9516\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9516\" aria-expanded=\"true\" aria-controls=\"item9516\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Do you provide laptops to play video content?<\/a><\/h4><\/div><div id=\"item9516\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9516\"><div class=\"panel-body\"><p>Production Services does not provide laptops to display video content. Groups are responsible for providing a laptop <strong><em>and <\/em><\/strong>operator for the show. Technicians will supply laptops necessary to play audio files and technical notes.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9516 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9517-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9517\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9517\" aria-expanded=\"true\" aria-controls=\"item9517\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>How to submit technical information for events?<\/a><\/h4><\/div><div id=\"item9517\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9517\"><div class=\"panel-body\"><p>Performance groups are required to submit all technical information via Vanderbilt Box. <strong>Not a Google Doc, Sheet, or email.<\/strong> Box provides an organized and consistent method for the Production Services team to collect and review the information.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9517 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9518-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9518\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9518\" aria-expanded=\"true\" aria-controls=\"item9518\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>How much time does the production team need to setup my event?<\/a><\/h4><\/div><div id=\"item9518\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9518\"><div class=\"panel-body\"><p>Production Services gains access to each room at the time of your reservation. At that point, a <strong>minimum of&nbsp;<\/strong>3-4 hours is needed to do the following tasks. The more complicated the show, the more pre-production time is required.<\/p>\r\n\r\n<ul>\r\n\t<li>Physically focus lights<\/li>\r\n\t<li>Program lighting cues submitted by the group<\/li>\r\n\t<li>Load audio files to create markers (benefits the Stage Manager)<\/li>\r\n\t<li>Load audio files for playback<\/li>\r\n\t<li>Prep audio console and setup microphones<\/li>\r\n\t<li>Setup stage with audio monitors and mic band instruments<\/li>\r\n<\/ul>\r\n\r\n<p><strong>It is imperative to build pre-production time into your rehearsal schedule. <\/strong><\/p>\r\n\r\n<p>Example: If the first day is 2pm-9pm. We need 2pm-6pm to setup and program <strong>before any rehearsals<\/strong>.<\/p>\r\n\r\n<p><strong>Key Dead Deadlines:<\/strong><\/p>\r\n\r\n<p><strong>December 1st and May 1st<\/strong> &ndash; Submit an EMS request for a performance event the following semester.<\/p>\r\n\r\n<p><strong>8 Weeks in Advance- <\/strong>The Performance Request Sheet must be completed and submitted to the Production Services email (productionservices@vanderbilt.edu).<\/p>\r\n\r\n<p><strong>21 Days in Advance<\/strong>- Groups are not allowed to request additional production equipment for an event.<\/p>\r\n\r\n<p><strong>14 Days in Advance<\/strong>- All performance technical information in Vanderbilt Box (lighting cues, audio, run of show) are due. NO EXCEPTIONS! Groups will face an event cancellation if they do not meet this deadline. The first rehearsal will be delayed beyond the original 3-4 hours of pre-production until this information is loaded and the technicians are prepped for your event.<\/p><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9518 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9519-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9519\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9519\" aria-expanded=\"true\" aria-controls=\"item9519\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Do you have any best practices for performance events?<\/a><\/h4><\/div><div id=\"item9519\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9519\"><div class=\"panel-body\"><ol>\r\n\t<li>Ensure the Performance Technical Sheet is completed as thorough and soon as possible. Equipment is first come-first serve.<\/li>\r\n\t<li>Build a 30-minute break every <strong>6 hours<\/strong> into the rehearsal and event schedule.<\/li>\r\n\t<li>Build 3-4 hours into the first day of your rehearsal schedule for all pre-production needs. Communicate with the technicians to see if they require more time.<\/li>\r\n\t<li>Submit all technical information by the<strong> 14<\/strong>-<strong>day deadline.<\/strong> If not, groups will face possible event cancellation. The first rehearsal will be delayed beyond the original 3-4 hours of pre-production until the show information is loaded and the technicians are prepped for your event.<\/li>\r\n\t<li>It is best if the rehearsal and show dates are back-to-back. It reduces production setup and saves on your budget.<\/li>\r\n\t<li>Keep us informed about rehearsals. For larger showcases, our department would love to attend a rehearsal to learn more about the show.<\/li>\r\n<\/ol><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9519 -->\n\n\n\n<!-- NEW PANEL ITEM * ID 9520-->\n\n<div class=\"panel panel-default\"><div class=\"panel-heading\" role=\"tab\" id=\"heading9520\"><h4 class=\"panel-title\"><a name=\"\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion\" href=\"#item9520\" aria-expanded=\"true\" aria-controls=\"item9520\"><i class='pull-right fa fa-chevron-circle-down' aria-hidden='true'><\/i>Any tips for creating and submitting audio and lighting technical information?<\/a><\/h4><\/div><div id=\"item9520\" class=\"panel-collapse collapse\" role=\"tabpanel\" aria-labelledby=\"heading9520\"><div class=\"panel-body\"><ol>\r\n\t<li>The final version of the audio files should be sent in a MP3 or wav. format<\/li>\r\n\t<li>Directions for lighting cues are as if the person is standing on stage, facing the audience. To their right is Stage Right (SR). To their left is stage left (SL). While facing the audience, Upstage (US) will be behind them and Downstage (DS) will be in front of them. Centerstage(C) is at the center. A performer might also be upstage center (USC) or downstage Right (DSR), etc.<\/li>\r\n\t<li>It is important to have the final show order with the lighting cues. Do not put lighting cues in a spreadsheet! The cues need to be based on the final version of the song.<\/li>\r\n\t<li>Lighting cues should be written with a time reference if they accompany recorded sound. Cues should only include the time when the lights come up. The other lights will go out as the new ones come up. If you want to keep part of a look, but simply bring up more lights - use the word &ldquo;add.<\/li>\r\n\t<li>Descriptive sentences or phrases can be helpful but not required.<\/li>\r\n\t<li>Example: This piece is moody and can be dark. A water effect. Specials are possible. A special is usually a pool of light distinct from the surrounding area.<\/li>\r\n\t<li>When describing where a special is desired, not only is the location (SL for instance) important, but an idea of the size is helpful. Special SL 1\/2 the cast. Special at C for two dancers.<\/li>\r\n\t<li>Follow spots. There are none at Langford. So, no light will follow a moving person or object. Follow spots are an option in the SLC Ballroom and Cinema. Please indicate this information on the initial request.<\/li>\r\n\t<li>The Cyc (cyclorama) is the white screen Upstage (backwall). It can be lit in many colors.<\/li>\r\n\t<li>Some lights over the stage can have color applied. They can also move.<\/li>\r\n\t<li>The traditional lights that are hung over the audience are referred to as being at the Front of House (FOH) position. They are the lights that illuminate the performers&#39; faces. Please contact Production Services with questions or concerns.&nbsp;Our goal is for you to have the best show possible!<\/li>\r\n<\/ol><\/div><\/div><\/div>\n\n<!-- END PANEL * ID 9520 -->\n\n\n<\/div><!-- END ACCORDION * AID 9520 -->\n\n\n<h2><strong>Production Services Cheat Sheets<\/strong><\/h2>\n<ul>\n<li><a href=\"https:\/\/cdn.vanderbilt.edu\/vu-URL\/wp-content\/uploads\/sites\/151\/2019\/01\/05152802\/VPAC-Performance-Cheat-Sheet-Updated-Spring-26.pdf\">VPAC Performance Cheat Sheet<\/a><\/li>\n<li><a href=\"https:\/\/cdn.vanderbilt.edu\/vu-URL\/wp-content\/uploads\/sites\/151\/2019\/01\/10111613\/Greek-Life-Production-Cheat-Sheet-Fall-24-Spring-25.pdf\">Greek Life Production Cheat Sheet<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Student Centers Event Space FAQs Equipment &amp; Audio\/Visual Rentals A variety of equipment is available to rent in the 天美传媒官网 Student Centers. Equipment must remain in the building and may not be rented for use outside of the Student Centers (exceptions do apply, please contact Student Centers for more information). Student Organizations &#8211; Performing&#8230;<\/p>\n","protected":false},"author":1817,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"spay_email":"","_links_to":"","_links_to_target":""},"tags":[],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/PaQMEt-3g6","_links":{"self":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/12530"}],"collection":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/users\/1817"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/comments?post=12530"}],"version-history":[{"count":18,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/12530\/revisions"}],"predecessor-version":[{"id":15048,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/12530\/revisions\/15048"}],"wp:attachment":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/media?parent=12530"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/tags?post=12530"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}