{"id":14587,"date":"2024-09-04T10:39:51","date_gmt":"2024-09-04T15:39:51","guid":{"rendered":"https:\/\/www.vanderbilt.edu\/studentcenters\/?page_id=14587"},"modified":"2024-09-17T15:32:04","modified_gmt":"2024-09-17T20:32:04","slug":"event-guidelines","status":"publish","type":"page","link":"https:\/\/www.vanderbilt.edu\/studentcenters\/event-guidelines\/","title":{"rendered":"Event Guidelines"},"content":{"rendered":"<h2>Decorations, Exhibits, and Displays\u202f<span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/h2>\n<p><b><span data-contrast=\"none\">**Student Centers are not responsible for the loss of any materials, displays, gifts, favors, or other items left in any of the Student Center facilities.<\/span><\/b><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<p><span style=\"text-decoration: underline\"><strong>Timeline:<\/strong><\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"41\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Discuss and approve decorating and posting limitations with Student Centers two weeks prior to the event<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>Limitations:<\/strong><\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"42\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">No tape, glue, tacks, or nails on walls, doors, floors, ceilings, glass, woodwork, draperies, moveable walls, or any painted surface<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"42\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Groups causing damage will be <\/span><span data-contrast=\"none\">responsible<\/span><span data-contrast=\"none\"> for repair costs<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"43\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Decorations, exhibits, or displays must not block or obstruct doorways, hallways, corridors, staircases, or fire exits<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"44\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Light bulbs must not be placed where heat might create a fire hazard<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"44\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">\u202fSpecial effects equipment requires <\/span><span data-contrast=\"none\">approval<\/span><span data-contrast=\"none\"> from the Director of Student Centers or their designee<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"45\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Flammable materials (banners, displays, centerpieces) are only allowed where no fire danger exists, as determined by Student Centers<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"47\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Restricted materials include hay, sand weights, confetti, rice, dance wax, powder, glitter, etc<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"47\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Groups <\/span><span data-contrast=\"none\">WILL be charged <\/span><span data-contrast=\"none\">for extensive clean-up<\/span><\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>Setup:<\/strong><\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"49\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Groups must arrange for labor to set up and remove decorations, exhibits, or displays<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"49\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Liability release must be signed for those wanting to use a ladder\u202f<\/span> <span style=\"text-decoration: underline\"><b style=\"font-size: 1.2rem\">OR<\/b><\/span><span style=\"font-size: 1.2rem\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559685&quot;:1440,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\"> r<\/span><span data-contrast=\"none\">equest and <\/span><span data-contrast=\"none\">pay<\/span><span data-contrast=\"none\"> for Student Centers staff assistance<\/span><\/li>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"49\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Proof of licensing and a liability release are required for aerial lift use<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"49\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Groups <\/span><b><span data-contrast=\"none\">CAN<\/span><\/b><span data-contrast=\"none\"> request and <\/span><span data-contrast=\"none\">pay<\/span><span data-contrast=\"none\"> for staff assistance.\u202f<\/span><\/li>\n<\/ul>\n<p><strong>Removal:<\/strong><span style=\"font-size: 1.2rem\" data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"53\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">If <\/span><b><span data-contrast=\"none\">NO<\/span><\/b><span data-contrast=\"none\"> arrangements has been approved by Student Centers:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"53\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">decorations, exhibits, and displays must be removed immediately following the event\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"53\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"2\"><span data-contrast=\"none\">Groups are <\/span><span data-contrast=\"none\">responsible<\/span><span data-contrast=\"none\"> for the disposal of unwanted materials, with <\/span><span data-contrast=\"none\">additional fees <\/span><span data-contrast=\"none\">for extensive clean-up.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"text-decoration: underline\"><strong>Special Needs\/Request:<\/strong><\/span><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"54\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Requests beyond the scope of this policy must be approved by Student Centers.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400\">Resources (links)<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/studentcenters\/alcohol-at-events\/\" target=\"_blank\" rel=\"noopener noreferrer\">Alcohol Policy<\/a>\u00a0<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/healthydores\/host-responsibility-training\/\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Host Responsibility Training<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/riskmanagement\/protectionofminorslanding%20page.php\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Protection of Minors<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><a href=\"https:\/\/cdn.vanderbilt.edu\/vu-URL\/wp-content\/uploads\/sites\/151\/2018\/11\/19164358\/Limited-Premise-Use-and-Access-License-1.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Limited Premises Use and Access License<\/a> <\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/cdn.vanderbilt.edu\/vu-URL\/wp-content\/uploads\/sites\/151\/2018\/11\/19164559\/VanderbiltUniversity-Sample-COI.pdf\" target=\"_blank\" rel=\"noopener noreferrer\">Sample of General Liability form (Risk Management)<\/a><\/li>\n<li style=\"font-weight: 400\"><span style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/riskmanagement\/RolesandResponsibilities.php\" target=\"_blank\" rel=\"noopener noreferrer\">Waivers\/Release Liability<\/a> (staff member contact information)<\/span><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-content\/uploads\/sites\/127\/Speakers-Contract.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Speaker agreement<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/studentorgs\/wp-content\/uploads\/sites\/127\/Performing-Artist-Contract.pdf\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Performing Artist Agreement<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/forms.vanderbilt.edu\/view.php?id=871285\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Fire pit form<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/police.vanderbilt.edu\/units\/speceventsrequest.php\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">VUPD form<\/span><\/a><\/li>\n<li style=\"font-weight: 400\"><a href=\"https:\/\/www.vanderbilt.edu\/traffic_parking\/calendar\/request.php\" target=\"_blank\" rel=\"noopener noreferrer\"><span style=\"font-weight: 400\">Parking Services form<\/span><\/a><\/li>\n<li><a href=\"https:\/\/forms.vanderbilt.edu\/view.php?id=1153421\" target=\"_blank\" rel=\"noopener noreferrer\">Jack the Therapy VUPD Dog Request<\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Decorations, Exhibits, and Displays\u202f\u00a0 **Student Centers are not responsible for the loss of any materials, displays, gifts, favors, or other items left in any of the Student Center facilities.\u00a0 Timeline: Discuss and approve decorating and posting limitations with Student Centers two weeks prior to the event\u00a0 Limitations: No tape, glue, tacks, or nails on walls,&#8230;<\/p>\n","protected":false},"author":2627,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"spay_email":"","_links_to":"","_links_to_target":""},"tags":[],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/PaQMEt-3Nh","_links":{"self":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14587"}],"collection":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/users\/2627"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/comments?post=14587"}],"version-history":[{"count":6,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14587\/revisions"}],"predecessor-version":[{"id":15002,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14587\/revisions\/15002"}],"wp:attachment":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/media?parent=14587"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/tags?post=14587"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}