{"id":14656,"date":"2024-09-11T10:33:37","date_gmt":"2024-09-11T15:33:37","guid":{"rendered":"https:\/\/www.vanderbilt.edu\/studentcenters\/?page_id=14656"},"modified":"2025-01-13T15:58:46","modified_gmt":"2025-01-13T21:58:46","slug":"billing-cancellations","status":"publish","type":"page","link":"https:\/\/www.vanderbilt.edu\/studentcenters\/billing-cancellations\/","title":{"rendered":"Billing &amp; Cancellations"},"content":{"rendered":"<p><strong>Financial Responsibility:\u00a0<\/strong><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"55\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Groups reserving Student Center space are responsible for all related charges including any:<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"55\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">special clean-up<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"55\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Maintenance<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"55\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">repair costs<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><strong>Meeting &amp; Event Charges:\u00a0<\/strong><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"56\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">All charges, deposits, and invoices for events are processed through Student Centers<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"56\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Payments made via COA\/POET string and charged in the month of the event<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>Event Quotes:\u00a0<\/strong><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"57\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Quotes are estimates and may change based on event needs<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"57\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">For large-scale events, obtaining a quote from Reservations and Events is recommended<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>Confirming Reservations:\u00a0\u00a0<\/strong><\/p>\n<ul>\n<li data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:[8226],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><b><span data-contrast=\"none\">Tentative Reservations: <\/span><\/b><span data-contrast=\"none\">Require COA\/POET String submission for billing. Some may require a non-refundable, non-transferable deposit.<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"2\"><span data-contrast=\"none\">Events are not confirmed until deposit is received\u202f<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li data-leveltext=\"o\" data-font=\"Courier New\" data-listid=\"9\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:1440,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Courier New&quot;,&quot;469769242&quot;:[9675],&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;o&quot;,&quot;469777815&quot;:&quot;multilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"2\"><span data-contrast=\"none\">Deposits are <\/span><b><span data-contrast=\"none\">DUE <\/span><\/b><span data-contrast=\"none\">at the time of the event- failure to provide requested information may lead to cancellation<\/span><span data-ccp-props=\"{&quot;201341983&quot;:0,&quot;335559739&quot;:0,&quot;335559740&quot;:240}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><strong>Cancellations for Internal Groups:<\/strong><\/p>\n<p>The purpose of our cancellation policy is to maximize usage of space to support the varying and growing needs of our campus community.\u202f By cancelling within the prescribed deadlines, other community members are able to reserve and properly execute events within our spaces.<\/p>\n<ul>\n<li>Student Life Center Commodore Ballroom\n<ul>\n<li>50% of the room fee within 180 calendar days of the event date<\/li>\n<li>100% of the room fee within 30 calendar days of event date<\/li>\n<\/ul>\n<\/li>\n<li>Student Centers spaces categorized as <a href=\"https:\/\/nam04.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.vanderbilt.edu%2Fstudentcenters%2Funiversity-department-rates%2F&amp;data=05%7C02%7Cjordan.hajacos%40Vanderbilt.Edu%7Cffd99037aa16476eb94108dcd0f9dd26%7Cba5a7f39e3be4ab3b45067fa80faecad%7C0%7C0%7C638615018788756442%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&amp;sdata=PB0LqYdeKoQL3jKhk1WqIEmsxbaOMzoVbG%2FZEFoAxPQ%3D&amp;reserved=0\">Room Types C, D, or Theaters<\/a>\n<ul>\n<li>100% of the room fee within 14 calendar days of the event date<\/li>\n<\/ul>\n<\/li>\n<li>Student Centers spaces categorized as <a href=\"https:\/\/nam04.safelinks.protection.outlook.com\/?url=https%3A%2F%2Fwww.vanderbilt.edu%2Fstudentcenters%2Funiversity-department-rates%2F&amp;data=05%7C02%7Cjordan.hajacos%40Vanderbilt.Edu%7Cffd99037aa16476eb94108dcd0f9dd26%7Cba5a7f39e3be4ab3b45067fa80faecad%7C0%7C0%7C638615018788767478%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C0%7C%7C%7C&amp;sdata=scOWFHuyctqdCndaZUVj%2Ba8NVSqnlY2zCXAYsh5ISZc%3D&amp;reserved=0\">Room Types A or B<\/a>\n<ul>\n<li>100% of the room fee within 24 hours of the meeting or event date<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>*In the case where the room fee has been discounted, the group will pay the applicable departmental room rate.<\/p>\n<p><strong><u>No Shows<\/u><\/strong><br \/>\nIf a group reserves a space but does not show up for the meeting or event, the full invoice will be charged including any applicable room fees and services.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Financial Responsibility:\u00a0 Groups reserving Student Center space are responsible for all related charges including any:\u00a0 special clean-up\u00a0 Maintenance\u00a0 repair costs\u00a0 Meeting &amp; Event Charges:\u00a0 All charges, deposits, and invoices for events are processed through Student Centers\u00a0 Payments made via COA\/POET string and charged in the month of the event\u00a0 Event Quotes:\u00a0 Quotes are estimates and&#8230;<\/p>\n","protected":false},"author":2627,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"spay_email":"","_links_to":"","_links_to_target":""},"tags":[],"acf":[],"jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/PaQMEt-3Oo","_links":{"self":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14656"}],"collection":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/users\/2627"}],"replies":[{"embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/comments?post=14656"}],"version-history":[{"count":6,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14656\/revisions"}],"predecessor-version":[{"id":14788,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/pages\/14656\/revisions\/14788"}],"wp:attachment":[{"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/media?parent=14656"}],"wp:term":[{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.vanderbilt.edu\/studentcenters\/wp-json\/wp\/v2\/tags?post=14656"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}