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Housing

Move-In and Move-Out

When Can I Move In?

  • Ingram Center Fall Bridge Program Participants

    Monday, Aug. 17

    All incoming first-year and transfer student athletes are required to participate in the Ingram Center Fall Bridge Program which begins on Monday, August 17.

    *Note: Before arrival to campus, ensure you have activated your Mobile Commodore Card.

    View Activation Instructions on the Card Service Website

  • First-Year International Students

    Wednesday, Aug. 19

    International Move-In Day for fall 2026 takes place on Wednesday, Aug. 19, 8 a.m. to 8 p.m. CT, at The Commons Center. This coordinated move-in experience is designed to provide a smooth arrival process, including organized check-in, staff support, access to campus resources, and opportunities to connect with other new international students. Students should plan to arrive on this date to participate in the coordinated move-in experience.

    U.S. citizens living abroad who opt to participate in International Student Orientation are permitted to move in on Wednesday, August 19.

    All incoming first-year international students are required to participate in International Student Orientation which begins on Thursday, August 20.

    *Note: Before arrival to campus, ensure you have activated your Mobile Commodore Card.

    View Activation Instructions on the Card Service Website

  • Transfer International Students

    Wednesday, Aug. 19

    International Student Orientation is optional for incoming international transfer students. To participate, international transfer students must email residentialcolleges@vanderbilt.edu by July 15. Students participating can move in on Wednesday, Aug. 19.

    International Move-In Day for fall 2026 takes place on Wednesday, Aug. 19, 8 a.m. to 8 p.m. CT, at The Commons Center.听This coordinated move-in experience is designed to provide a smooth arrival process, including organized check-in, staff support, access to campus resources, and opportunities to connect with other new international students.听Students should plan to arrive on this date to participate in the coordinated move-in experience.

    Those who do not sign up to participate and are residing in on-campus housing will move in during scheduled transfer student move in on Friday, August 21.

    *Note: Before arrival to campus, ensure you have activated your Mobile Commodore Card.

    View Activation Instructions on the Card Service Website

  • Move Crew

    Thursday, Aug. 20

    Upper-division students volunteering as members of the Move Crew are welcome to get settled into their housing in preparation for first-year student move-in.

  • Transfer Students

    Friday, Aug. 21

    Room assignment information will be emailed to all incoming transfer students on or around Aug. 10. We cannot accommodate early move-in requests. Transfer students will be provided with move-in instructions with their room assignment information.听

    *Note: Before arrival to campus, ensure you have activated your Mobile Commodore Card.

    View Activation Instructions on the Card Service Website

  • First-Year Students

    Saturday, Aug. 22

    Incoming first-year students will receive their room assignment and scheduled move-in time by email on or around August 1. Move-in times are scheduled and range between 7 a.m. and noon.

    Domestic students will also receive a mailer in early August that includes a hang tag and a star sticker for rideshare or shuttle transport.听

    Please arrive during your assigned move-in time. Early move-in is not available unless you have received prior approval. Details about early arrival for approved incoming first-year students will be emailed to students directly. Students requesting religious accommodations related to move-in should submit a request to the Equal Opportunity and Access Office (EOA).

    *Note: Before arrival to campus, ensure you have activated your Mobile Commodore Card.

    View Activation Instructions on the Card Service Website

    Additional incoming student move-In information is available on the Welcome to Vanderbilt website.

  • Continuing Upper-Division Students

    Sunday, Aug. 23

    Before You Arrive

    We're preparing the halls before move-in, so we can't accommodate early arrivals unless you're pre-approved. Plan your travel accordingly.

    Continuing students staying in Nashville or other communities over summer

    Make sure your lease/sublet covers through Sunday, Aug. 23鈥攚e cannot accommodate early move-in for shorter leases.

    If you are arriving after Wednesday, Aug. 26

    Email Housing with your expected arrival date.

    When You Arrive on Campus

    Go to your designated front desk to check in and pick up your room key (required for all students). Check-in desks are listed below.

    Your Area/Residence HallArea / Desk Location
    Rothschild College, Zeppos College, Blakemore HouseNicholas S. Zeppos
    Cole Hall, Tolman Hall, E. Bronson Ingram College, Oliver C. Carmichael College, McGill HallOliver C. Carmichael College
    Warren College, Moore CollegeKissam Center
    Highland QuadrangleLewis
    The Commons, The VillageHank Ingram 鈥� 24 Hour Desk

    天美传媒官网 - New York City Semester Program

    Students participating in the 天美传媒官网鈥揘ew York City undergraduate semester program should visit the Vanderbilt NYC website for additional program information and resources.听

Move Crew

Move crew

Join the Move Crew and be part of Vanderbilt's biggest welcome event! We're looking for upper-division students to volunteer as Move Crew members.

What you'll do:

  • Welcome first-year students and their families to campus
  • Help move them into their houses on the Ingram Commons
  • Be the first friendly face they see at Vanderbilt

First-year student move-in is Saturday, Aug. 22 from 7 a.m. to noon.

Move Crew signup is available to continuing upper-division students in the Housing Portal and due by July 15 at 5 p.m.

All students who sign up will be assigned as a member of the Move Crew. We make every effort to assign students to their first-year house.

Early Arrival Key Pick Up

  • Check-In Information (Pre-Approved Students Only)

    Check-In Information (Pre-Approved Students Only)

    All pre-approved early arrivals should report to the designated key pick up locations indicated below.

    • Students residing in on-campus summer housing in Oliver C. Carmichael College should follow the provided email instructions regarding moving to fall housing assignments, as key pickup locations may vary.
    • Incoming first-year and transfer students must activate their Mobile Commodore Card prior to arriving on campus, as you will need your card in order to access your residence hall.

    View Activation Instructions听

  • First-Year Student Early Arrivals

    General First-Year Students

    • Follow instructions provided in the approval e-mail you received

    International First-Year Students

    • Arriving on Wednesday, August 19:听 Commons Center
    • Arriving Thursday, August 20 or Friday, August 21:听 Hank Ingram Front Desk

    Ingram Center Bridge Program Participants

    • Magnolia Circle Tent (Information sent directly from Athletics)
  • Transfer & Upper-Division Student Early Arrivals

    Incoming Transfer and Continuing Upper-Division Students

    • Arriving Saturday, August 15 or Sunday, August 16:听 TBA
    • Arriving between Monday, August 17 and Wednesday, August 19:听 TBA
    • Arriving Thursday, August 20 or later:听 Designated check-in front desk
      • Notice for Village at Vanderbilt Townhouses and South Tower Residents:
        • Village resident key pick up is at the Hank Ingram Front Desk.
        • Due to first-year student move in on Saturday, August 22 between 7 a.m. and 12 p.m. noon, Village at Vanderbilt residents are not permitted to move in until after 12 p.m. noon.

    Continuing Upper-Division Greek House Residents

    • Please reach out to Greek Life at 615-322-2048

General Information

  • Check-In Desks

    For Students arriving on/after Thursday, August 20

    NOTE:听 If you are an approved early arrival, please review the information in the Early Arrival Information section above regarding key pick-up locations.

    Your Area/Residence HallArea / Desk Location
    Rothschild College, Zeppos College, Blakemore HouseNicholas S. Zeppos
    Cole Hall, Tolman Hall, E. Bronson Ingram College, Oliver C. Carmichael College, McGill HallOliver C. Carmichael College
    Warren College, Moore CollegeKissam Center
    Highland QuadrangleLewis
    The Commons, The VillageHank Ingram 鈥� 24 Hour Desk
  • Commodore Cards

    Please ensure that you have activated your Mobile Commodore Card prior to your arrival or are in possession of your Commodore Card if you do not have mobile credentials.

    If you have lost your Commodore Card or do not own a smartphone/have a compatible device, please contact the Card Office at 615-322-2273 or email commodorecard@vanderbilt.edu. Commodore Cards are required for entry into all residence halls.

  • Package Pick-Up Information

    Please visit Mail Services听for details.

  • Unloading Areas 鈥� Upper-Division and Transfer Students
    Area / ResidenceBuildingsUnloading Location(s)Time / AccessImportant Notes
    General Rules & RestrictionsAllDesignated unloading zones30-minute limitMove vehicle immediately after unloading
    听听Kirkland Circle鈥�NO unloading permitted
    Alumni LawnCole, McGill, TolmanWest Side Row / Cole Alley7AM鈥�11PM daily through Aug 20Do not block Sarratt Circle turnaround
    E. Bronson Ingram College鈥�23rd Ave extension circle + behind college (parallel to West End)Not specifiedDo NOT block loading dock
    West End Neighborhood / GreekCarmichael, Rothschild, Zeppos, Greek Houses24th Ave S & Kensington Ave7AM鈥�11PM daily through Aug 19Enter via Vanderbilt Place & 24th Ave S only; no entry from West End Ave; no unloading in Zeppos archway or fire lane
    Blakemore House鈥�Lot 298A (front of building)Not specified鈥�
    Highland QuadChaffin, Lewis, Mayfield, MorganMorgan CircleAug 17, 8AM鈥�6PM onlyMay pull onto sidewalk with direction; driver must stay with vehicle
    Village at VanderbiltSouth TowerVillage Garage (South Drive entry/exit)Not specifiedMax height: 6'5"
    听TownhousesLot 134 (middle of townhouses)Not specified鈥�
    Warren & MooreMooreLot 3 curbside (diagonal spaces)Aug 14鈥�17 onlyOutside this window = ticket/tow
    听WarrenLot 4Not specified鈥�
    Kissam Center Garage鈥�Parking garageNot specifiedNo unloading in reserved spaces; max height: 9'6"

Move-Out

  • Closing Dates

    Residence Hall Closing Dates:

    • Non-Graduating Students: Saturday, May 8 at 9 a.m.听
    • May 2026 Graduating Seniors: Saturday, May 15 at 1 p.m.听

    Unless approved for a move-out extension, failure to vacate by your designated closing date and time will result in late check-out charges at the rate of $200/day.

    All departing flights/travel arrangements must be made with consideration of the hall closing deadline. Extension requests due to flights booked after Saturday, May 8, will not be considered.

    Requests due to summer leases/sublets beginning after Saturday, May 8, will not be considered. Please arrange your lease dates based on hall closing dates.

  • Housing Extension Requests for Non-Graduating Students

    Commencement week housing extensions are available to the following non-graduating students:

    • Students with a sibling graduating from 天美传媒官网 in May 2027

    Commencement Week Extension Request:

    • Available in the Housing Portal beginning Monday, March 29
  • Check-Out Procedures

    All students are required to properly check out of their residence hall by completing the Check-Out Form in the Housing Portal and returning their functional, university-issued room key to their designated key drop box. Students who fail to complete their Check-Out Form forfeit the ability to appeal any potential damage charges.

    After your departure, staff will inspect your room and you will be contacted via email if any damage charges are assessed.

    Housing and Residential Experience will enter spaces of students who have departed between 8 a.m. and 10 p.m. daily to complete room inspections.

    • Carts: Limited carts are available for use in each building. After use, please return carts to their designated locations. Carts should not be stored in student rooms or left in hallways/outside.
    • Bicycles and Scooters: Please be sure to remove your bicycle and/or scooter from the outdoor storage racks. These items cannot be left on campus after you depart.
    • Mail Forwarding: Prior to departing campus, please be sure to complete a mail forwarding form located on the Mail Services website.
  • Move-Out Loading Areas & Traffic Information

    All loading areas have a 30-minute limit, and your hazard lights must remain on while actively loading. Vehicles exceeding the 30-minute limit, blocking the flow traffic, or in designated reserved/accessible parking without proper permits are subject to ticketing/removal.

  • Storage & Shipping

    On-campus storage is NOT available.

    Students are welcome to use any storage and shipping vendors of their choice. All vendors must be escorted when they are in the residence halls, and all items must be removed from your space prior to your departure.

    Students are responsible for coordinating and removing any rental items (Blackstar beds, Hydrodore, etc.) from their spaces PRIOR to departing. Charges will be assessed for any items not removed.

  • Donations & Trash/Recycling

    Donations

    Donation bins will be placed in the residence halls on Monday, April 26. All donations must be received no later than Wednesday, May 12 at 9 a.m. No donations will be accepted after this time.

    The following items cannot be accepted:

    • No Liquids or Powder
    • No Mattress Pads or Toppers
    • No Broken, Stained/Dirty, or Incomplete Items
    • No Undergarments (All clothing items such as shirts, tank tops, and pants should be cleaned before donating)
    • No Food/Perishable Items

    Trash & Recycling

    Students are responsible to taking all trash and recyclables to designated disposal areas outside of their building. Trash associated with moving out should not be placed in building common area receptacles. Additional dumpsters will be placed around the residence halls during move out.

Please check back frequently for updates. If you have questions, please email us at housing@vanderbilt.edu.